United Against the Coronavirus Epidemic
United Against the Coronavirus Epidemic
The HEC Paris General Management teams are working closely with students, professors and staff in order to support them in the context of this health crisis and offer solutions adapted to the current situation.
All HEC Paris teams, on campus, working from home or abroad, are fully mobilized for the well-being of the members of our community.
This page is updated regularly, depending on the information available.
(Page updated August 30, 2021)
French authorities continue to monitor the pandemic and encourage vaccinations. A European health pass has been put in place and is mandatory for access to certain places on French territory. Here are the main health implications for HEC Paris:
(Information below is valid on the day of its publication, and is likely to change according to the health situation and possible future regulatory and legislative changes)
A "health pass" is now required to access public places for recreational and cultural activities that bring together 50 people or more (theaters, cinemas, sports centers, theme parks, museums, festivals). Since August 1, the health pass is also required to go to restaurants, bars, and larger shopping malls. It is also necessary and for travelling by plane or long-distance buses and trains.
The health pass is valid if you are:
- fully vaccinated + incubation time (varies per vaccine) with a vaccine that is recognized by the European Medicines Agency,
- or tested negative (less than 48 hours for activities and no more than 72 hours for travel),
- or have been tested positive with COVID (PCR-test) more than 11 days, but no more than 6 months ago.
Health pass is not required for access to the higher education facilities: classrooms, offices, learning center, dining facilities (students and staff) and all other buildings, except for specific locations listed in the following point.
A valid health pass is required to access indoor sports halls with a capacity of more than 50 people, student bars (Kfet in the M building), Gustave restaurant. It is also mandatory to participate in certain trips, events or non-academic activities to be specified in a future ministerial circular.
Thus, to fully profit from your HEC Paris experience and from social life in France, we strongly encourage everyone to get vaccinated before the start of the new academic year.
- A testing service is available in front of the campus entrance. The tests are free upon presentation of a Vitale card. If you do not have one, the tests now have to be paid for (about 50€). NB: as of mid-October, tests will be charged to everyone, except for those with a medical prescription.
- Vaccination is free and strongly encouraged. A slot of 10 vaccinations per day is available for our students (Vélizy center). Contact the medical service (email@example.com) to make a reservation.
- Students who have tested positive for the virus or who are contact cases must make themselves known to the medical service (firstname.lastname@example.org), or to the administration.
- Students who have already been vaccinated and who are contact cases are no longer required to isolate themselves and can continue to attend classes and live normally on campus. They will need to be tested negative.
- Unvaccinated students who are contact cases are required to isolate themselves completely for a period of 10 days and to be tested before resuming normal classroom activity on campus.
For those of you who come from abroad, we urge you to consult the latest rules regarding entry into France (which vary depending on the "COVID-color" of your country and whether you are vaccinated or not). More information and relevant certifications can be found here.
Masks must be worn in all classrooms and buildings, except for the indoor sports halls, the Kfet in the M building and the dining rooms (Self / Gustave / Château). However, it is still mandatory to wear a mask when moving inside the dining rooms.
No gauge is required in the classrooms. On the other hand, distances marked on the tables inside the dining room must be respected. A dedicated space for staff is available. A capacity of 50% is maintained in the meeting rooms, and of 4 m² per person in the offices.
Accommodations or make-ups can be arranged for students who are ill or in forced isolation during face-to-face exams.
Access to the Château - classified as a hotel restaurant - requires the daily presentation of a valid health pass at the main reception. Access to the Best Western also requires the presentation of a valid health pass at the main entrance. Direct passages between the campus and the Best Western are closed. Access to the Champerret site does not require a health pass except for festive gatherings of more than 50 people.
Meetings/conferences/gatherings of more than 50 employees or other external persons, of a festive nature and not mandatory, are subject to the obligation of a valid health pass. Examples: cocktail parties, picnics, conferences with cocktails, staff meetings with families .... The control of health passes will be done by the persons in charge of the event thanks to the TousAntiCovid Verif application (available for free on the Apple and Google stores). For large events requiring assistance, organizers should request assistance several days in advance from security. The cost will be charged to the relevant event budget.
Prospective students: please note that the online application portal is open since August 24. You can also consult our catalog of programs by clicking on this link and our Recruitment Team will be pleased to answer all your questions.
If you are an admitted student, please find below the answers to frequently asked questions.
- For all housing questions, please contact email@example.com. Students are welcome to arrive on campus since August 16. Be sure to regularly update the Residential Services team if your arrival date changes. In any case, note that we cannot accommodate luggage storage before those dates.
- For visa requests, please create an application via the Campus France- Etudes en France website as soon as possible. If you need us to confirm your enrolment, please let us know who to contact via email.
- For information regarding academic schedule, please check the intranet. Otherwise, MiM, Double Degree and M2M students can email Academic Affairs (firstname.lastname@example.org) and MS/MSc students should get in touch with their program managers.
- For questions regarding medical certificates, please check the intranet or contact email@example.com and they will get back to you as soon as possible. You can bring these documents with you when you arrive on campus but we encourage you to complete and submit them ahead of time if possible.
Additional information for International Students:
- We recommend you regularly check your local French Consulate/Embassy website for any update or recommendations; You can also stay informed via the Advice for Foreign National in France.
- Students arriving from Red Zone countries or for those experiencing COVID-related delays: know that we are in close contact with Campus France offices and although the current situation may change in the coming weeks, we realize it is possible that you will arrive on campus later than expected. If this is the case, please contact your program manager & Residential Services (firstname.lastname@example.org) with the Admissions Team on copy (email@example.com)
- HEC Paris will of course continue to implement all measures to protect student health on our campus. The full campus health protocol detailing all measures in place at HEC is available on the intranet.
On-campus Sanitary measures:
Please regularly consult this website for updates on sanitary measures.
- A PCR test booth is located by HEC campus’s main entrance.
- To know if you are required to quarantine upon your arrival to France, please check this website. You can quarantine in your allocated room on campus, if you do not have any other option in France.
N.B: Sanitary gel is available all around campus and our facilities are cleaned several times a day. Until further notice, masks should be worn at all times inside buildings on campus and social distancing is still in place.
Health measures may change, so all registered students have access to information regarding campus health protocol on our intranet. Again, please check this website regularly: https://www.campusfrance.org/en/information-coronavirus-en
Any student experiencing travel delays due to the following will be able to follow courses remotely by emailing firstname.lastname@example.org :
- Visa issuance;
- Transportation constraints;
- Challenges obtaining a COVID-19 PCR test;
- Positive COVID-19 test submitted to the HEC Medical Center.
After August 22, your student ID card will be available in the S Building, Room 109, from Liliane Kaulanjan (email@example.com) from 9:00AM to 5:00PM.
If you have a room on campus and will arrive on campus after 5:30pm Paris time, please email firstname.lastname@example.org to make arrangements to enter your room.
COVID-19 Protection Policy
We know the following measures may impose additional constraints on your travel plans; however, it is crucial for the safety of everyone on campus that you respect our COVID protection policy below. Please contact email@example.com to update us on any travel delays that you experience.
At this time, all courses are scheduled to be face-to-face, and we have organized the campus to welcome you in the COVID-19 context. This includes routine sanitization and special cleaning protocols; organization of buildings and classrooms to facilitate movement and respect social distancing; and a requirement to wear masks in all indoor spaces.
Finally, questions regarding program specifics should be directed to the following teams:
As far as sanitary instructions are concerned, the current regulations (wearing a mask indoors, respecting barrier gestures...) remain unchanged for the campus reopening, unless new instructions are issued.
A health pass is not required for access to the higher education facilities: classrooms, offices, learning center, dining facilities (students and staff) and all other buildings, except for specific locations listed in the following point.
A valid health pass is required to access indoor sports halls with a capacity of more than 50 people, student bars (Kfet in the M building), Gustave restaurant or to participate in certain trips, events or non-academic activities to be specified in a future ministerial circular.
If possible, we will schedule another vaccination session for those employees who wish to be vaccinated at the beginning of the academic year. Since we cannot guarantee this, we invite all employees who wish to be vaccinated to do so at the centers set up for this purpose.
More generally, as a continuation of the various working groups that followed the health crisis and on the basis of the lessons we learned from it, we have set up a campus operational committee since the beginning of July, bringing together the pre-experience, MBAs, Exed, Student Life, Campus Services and Communication. The purpose of this group is to coordinate our actions and operational communications by integrating the follow-up of the health crisis.
Implementing Safe Measures
Important COVID-19 information, sanitary measures, campus adaptations, internal regulations and FAQs are always available to students via the intranet portal. Students must pay close attention to new rules on and off-campus and strictly respect all of them for the safety and well-being of the whole HEC Paris community. Current cases (contact or confirmed) at HEC Paris are tracked and updated every Tuesday. Currently, PCR tests are available every day of the week on campus. Other measures to keep the community safe include:
- Mandatory PCR Test for any student who enters the campus for the first time
- Social distancing
- A specific medical protocol in place for potential COVID+ student
- 80 gel dispensers in the corridors and classrooms
- Floor markings in the corridors
- Enlarged exterior zones, which allow for safe picnicking, events or social exchanges
- Specific measures for the catering, restaurant and common spaces have been implemented
All safety measures and specific adaptations on & off-campus have been assembled on a dedicated page of the student portal.